Selecting a Learning Plan Version

When creating a semester, most Learning Plans require you to select a Learning Plan version that is appropriate for the software version being used by your learners. In this article, we'll explore how this works, while also providing an overview of the different versions available for each Learning Plan.

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Learning Plan Versions vs Software Versions

Kubicle’s Learning Plans cover a range of software solutions, but these solutions are usually offered across different versions. In order to accommodate this reality, Kubicle allows users to specify Learning Plan Versions that are appropriate for learner needs. Each Learning Plan version covers a set range of specific Software Versions.

For example, one of Kubicle's Alteryx Learning Plan versions is 11.0 - 2018.3. This means that it is suitable for software versions from 11.0 to 2018.3. Users with a version of Alteryx in this range will find that the Learning Plan version will be relevant to their needs. Later Learning Plan versions include content that relates to functionality and layouts released in newer versions of Alteryx.

Some of our Learning Plans do not have multiple Learning Plan versions as they may be software-agnostic, newly developed or have experienced no substantial software or other changes in recent times. These Learning Plans include Statistical Analysis, Word and Outlook.

Versions Within Your Organization

When you are setting up a Learning Plan semester within Kubicle, you will usually be required to select an appropriate Learning Plan version for their users. If all users are in alignment, this step is quite simple as you must simply determine what software version in use and select the relevant Learning Plan version.

However, if your organization allows users to update software inconsistently, there are two main ways to proceed with your semester:

  1. Establish a particular software version and ask all users to update to this version. The easiest way to do this is to ask all users to update to the most recent version. This is the recommended approach as it is simple and efficient.

  2. Identify the range of software versions your learners are using and structure your training to fit their needs. If the range of software versions in use fit entirely within one of Kubicle’s Learning Plan versions, there is no conflict as all users can be assigned the same Learning Plan version. However, if the software versions in use do not fit within a single Learning Plan version, you must take one of the following courses of action. Either A, ask learners who are outside the most popular or recent Learning Plan version range to update to a version captured within that range. Or B, Segment learners into separate Learning Groups that provide training in respective Learning Plan version ranges.

FAQs

Can I switch version mid-semester?

This functionality is not directly available within the application and in certain cases is not recommended. Please contact your Customer Success Manager in order to proceed with this request.

What happens to learner progress and certificates if I switch from one version to another?

In the event that learners are moved from one default Learning Plan version to another, they will retain all badges and certificates for courses they have completed. However, lesson views and other granular data for incomplete courses will be lost.

Kubicle has created a link between courses in previous Learning Plan versions and newer Learning Plan versions. This means that a learner who has completed a course in an older version will automatically have completed the equivalent course in the newer version. However, if there has been a substantive change to an equivalent course material in a new Learning Plan version, no completion data will be transferred over.

Can learners change their own versions?

Learners who are members of Independent Learning Groups can change their own versions for all Learning Plans at any time. However, learners who belong to Directed Learning Groups with mandated semesters can only do this for Excel, Financial Modeling and PowerPoint Learning Plans.

Content across Tableau, Power BI and Alteryx versions can vary substantially, so this behavior is restricted for these Learning Plans when mandated. Word, Outlook and Statistical Analysis Learning Plans do not have multiple versions and are therefore not relevant to this consideration.

Office: Excel, Financial Modeling, PowerPoint

Excel, Financial Modeling and PowerPoint are all related to the Microsoft Office suite of products, and follow similar policies when it comes to creating new software versions. As a result, they are grouped together in this document.

Finding Office's Software Version

To find the software version for any Office Product,

Go to: File > Account ("Help" in Excel & PowerPoint 2010)

Underneath the Office logo you will see the version name for the product.

If the Office product was a one-off purchase, the version name will include a year (e.g. Microsoft Office Professional Plus 2016). If your product is purchased through a recurring subscription, the version name will include “Office 365” (e.g. Microsoft Office 365 Business).

Kubicle’s Office Learning Plan Versions (3)

2016, 2019, Office 365

Our most recent Learning Plan version is suitable for users of both Office 2016 and 2019. This Learning Plan version includes all features we believe are relevant for each application, using an up-to-date user interface. As Office 365 users have the most up-to-date version of the Office applications, this Learning Plan version is suitable for them as well.

2013

The content of this Learning Plan version is similar to the previous version, however the user interface on the software differs slightly.

2010

The content of this Learning Plan version is similar to the more recent 2013 version, however the user interface on the software differs slightly.

Power BI

Finding Power BI's Software Version

In newer versions of Power BI Desktop, you can find the version number easily.

Go to: File > About

In older versions, the process is a little different.

Go to: File > Options > Settings > Options > Diagnostics

You may see a long version name such as “2.79.5768.1082”. The “.5768.1082” part refers to a specific “sub-version” of 2.79 that covers minor technical updates. These sub-versions aren’t usually mentioned by either Kubicle or Power BI and can be ignored.

Kubicle’s Power BI Learning Plan Versions (2)

2.75 - Present

This Learning Plan version is suitable for users of Power BI Desktop software versions that contain the most recent user interface.

The general structure of the content is the same as the previous Learning Plan version, however it includes new and updated lessons that cover important changes that were introduced recently.

2.55 - 2.74

Our first Learning Plan version for Power BI is suitable for anyone using versions of Power BI Desktop between 2.55 and 2.74. Software versions before 2.55 are not officially supported but users of these software versions may be able to follow the lessons in this Learning Plan version.

This version features the user interface that is present in this software version range. The content of this Learning Plan version is similar to the content of the newer Learning Plan version, but it does not include newer features introduced more recently.

Tableau

Finding Tableau's Software Version

Finding the software version for Tableau Desktop is quite simple.

Go to: Help Tab > About Tableau

This will reveal a small box in the center screen with some information about your current installation of Tableau Desktop. In the top of this window, you’ll see the version you’re using.

You may see a long version name such as “2019.2.6”. The “.6” part refers to a specific “sub-version” of 2019.2 that covers minor technical updates. These sub-versions aren’t usually mentioned by either Kubicle or Tableau and can be ignored.

Kubicle’s Tableau Learning Plan Versions (2)

2018.1 - Present

The newer Learning Plan version for Tableau looks almost identical to the previous version, but it does include lots of features which were introduced after 10.5, when the new "20XX.X" version naming was introduced. These were added both as new lessons and as updates to existing lessons. They include:

  • Parameter and set actions

  • Viz in tooltip

  • Sort controls

  • The updated phone layout options

  • Dashboard grids

  • Step and jump lines

  • Save to PowerPoint

  • Scrollable Dashboards

  • Vector Maps

  • Hierarchical Filters

  • MakeLine and MakePoint

10.0 - 10.5

Our first Learning Plan version for Tableau covers software versions starting at 10.0 to 10.5. We do not offer training for any versions earlier than 10.0 as these versions would be considered legacy versions.

This version features the user interface that is present in this software version range. The content of this Learning Plan version is similar to the content of the newer Learning Plan version, but it does not include newer features introduced more recently.

Alteryx

Finding Alteryx's Software Version

Finding the software version for Alteryx is quite simple.

Go to: Help Tab > About

This will reveal a small box in the center screen with some information about your current installation of Alteryx, including the software version you’re using.

You may see a long version name such as “2018.4.6.17643”. The “.6.17643” part refers to a specific “sub-version” of 2018.4 that covers minor technical updates. These sub-versions aren’t usually mentioned by either Kubicle or Alteryx and can be ignored.

Kubicle’s Alteryx Learning Plan Versions (2)

2018.4 - Present

The newer Learning Plan version for Alteryx essentially covers all versions of Alteryx that use the newer user interface, introduced in version 2018.4. In addition we’ve also rearranged the content library and expanded our course on regression analysis to include a much more detailed instruction on how regression works.

11.0 - 2018.3

Our original Learning Plan version for Alteryx covers software versions starting at 11.0 to 2018.3. We do not offer training for any versions earlier than 11.0 as these versions would be considered legacy versions.

This version features the user interface that is present in this software version range. The content of this Learning Plan version is similar to the content of the newer Learning Plan version, but it does not include newer features introduced more recently.

Data Literacy

Kubicle’s Data Literacy Learning Plan Versions (2)

Data Literacy (2020)

This is the primary, default version of the Data Literacy Learning Plan which will receive updates and new courses in the future. A key change from the previous legacy version relates to the removal of two courses in statistics that have since moved to Kubicle's Statistical Analysis Learning Plan. The older legacy version is no longer receiving updates or new courses, so we recommend selecting this newer version moving forward.

Data Literacy (Legacy 2019)

This is a legacy version of Data Literacy containing four courses, including two courses in statistics that have since moved to Kubicle's Statistical Analysis Learning Plan. It is no longer receiving updates or new courses.

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